Animals and Pets on Clubhouse Property

Animals & Pets on Clubhouse Property

No livestock, poultry, reptile or other animal of any kind shall be raised, bred or kept on any Lot except that dogs, cats and other normal household pets may be kept so long as not kept, bred or maintained for any commercial purpose or in any unreasonable number (no more than two (2) dogs and three (3) cats are permitted per Lot) or manner, or which may be contrary to applicable law.  The right of any Lot Owner to keep such a pet on any Lot is subject to the condition that the pet is not allowed to unreasonably annoy any other Lot Owner and is not allowed to run at large.  No exterior pet kennels or related structures shall be permitted at any time.  Dogs shall be restrained from unnecessary or excessive barking.

The animal owner shall pick up after their dogs and dispose of the waste properly. There will be fines imposed as per the Clubhouse violation consequences process if you are reported.

Village of Hobart on leash laws:  No person shall own, harbor or keep a dog which runs at large. Any dog not on a leash, nor within the property limits of its owner or keeper, is declared to be "at large," and is declared to be a public nuisance. A "leash" shall be defined as a chain, cord or rope which is not more than 10 feet in length and which is of sufficient strength to control the actions of the animal.

Clubhouse Membership Information

Clubhouse Membership Information

A Polo Point Clubhouse membership includes unlimited access to the Clubhouse during open hours.  Membership at the Polo Point Clubhouse includes a term of one year (January 1 – December 31).  New contracts, initiated during the year for new members, will be prorated.  All contracts will be renewed January 1st of each year.  You can mail or drop off your payment at the Polo Point Clubhouse, 850 De Soto Circle, Oneida, WI  54155.  Members must accompany all persons under the age of 18 (family and guests).  If you are 18 to 20 yrs of age and not accompanied by a family member 21 or older, you can only have one friend with you.   Again if you are under 21, and found to have alcohol in the clubhouse the police will be called.

Clubhouse Membership Application Form

Rules Regarding Use and Payment for Clubhouse

Rules Regarding Use and Payment for Clubhouse
OWNER USE
Owner use of the Clubhouse is limited to the owner and the owner’s immediate family (including domestic Partner “DP”) who have not reached the age of majority and are occupants of the owner’s home or unit.  If the owner wishes his/her renter (non-owner) to have clubhouse access they must purchase an additional membership and the owner is responsible for collection and payment of these dues to PPCOA.

NON-OWNER USE

Non-owners may have use of the Clubhouse facilities under the following conditions:

  • The non-owner is either a renter or other lawful occupant of a home or unit in the Polo Point Community; makes a written application, and such application is accepted in writing, for the use of the Clubhouse for a period of not less than one year; and agrees to pay monthly dues (assessment) equal to that paid by homeowners or condominium owners, and any fines for violating rules relating to the use of the Clubhouse, and to pay for any damage to the Clubhouse resulting from the use of the Clubhouse under the accepted application.
  • The owner of the home or unit in which the non-owner is an occupant approves in writing of the non-owner’s application for the Clubhouse and agrees in the approval document to assume and pay non-owner dues, fines for violation of rules relating to the use of the Clubhouse or damages to the Clubhouse resulting from the use of the Clubhouse by the non-owner.
  • Use of the Clubhouse is limited to the non-owner whose application is accepted, such non-owner’s immediate family (including DP) who have not reached the age of majority and are occupants of the same home or condominium unit occupied by the non-owner.

*Each household or unit has one Membership card.  Sharing this card with non-members is a violation and fines will be imposed.   If a card is found, please return to the Clubhouse office drop box.  Report lost cards to Clubhouse by calling 920-497-0807 for a replacement card.

Community Dues

In 2016, we have had a very exciting year. Many new improvements in and around our clubhouse have shaped us up to meet the potential we all knew it could. It is now a really special “private club,” available to members to share good times with friends, families, and neighbors. Something we can all be proud of. Don’t forget to sign up for dance classes, yoga classes, and stop in on Tuesday nights after 6 pm as pool table players will have friendly games of pool this winter. Signup sheet is in lockeroom hallway.M/p>

We have reviewed our cost, and with the many saving initiatives we implemented during the year, we are able to keep our clubhouse membership dues at $55/month for 2017. You can continue to pay your dues as you have done in the past. It can be monthly, quarterly, or yearly. Your association may ask you to pay one of these options that best fits their accounting practice. Dues are due the first of the month.

  • For our Master Association we have reduced the dues from $12 to $5 for the year. The Master Association consist of two board members from the Condo Association and two from the Residential Assoc. The function of the Masters is to discuss issues that arise at Polo Point between Associations. The $5 goes towards an insurance policy required of the board members per the declaration. Thus The Condo Assoc and Residential Assoc members will have to pay $5 to their respective Assoc by January 1, 2017 to cover this yearly fee.
  • The Condo Association owners are required to be clubhouse members per our association declarations. Payments are due the first of the month, along with our condo maintenance dues and WPS shared costs.
  • Residential Association owners are required to be clubhouse members per their association declarations. For those that belong to the Residential Association, your dues are slightly higher than this membership fee as your association has some other costs that you support. You pay your association dues directly to your Treasurer, Larry Wilke.
  • The Estate, Homeowners Association, Renters, and 2 families in Thornberry have an optional membership. As you understand this is a calendar year membership (January – December), thus you can’t leave part way through the year. If we don’t hear from you by January 1, 2017, it will be a confirmation that you are continuing your membership for 2017 and you will automatically be re-enrolled – no new membership application to complete. Thus your dues are due January 1st 2017.

Please refer to your membership packet that outlines our late payment penalties and fines. Take note late fees are applied to dues not received by the 15th of the month. If you do not have a membership packet, please contact the Clubhouse and pick one up. All clubhouse members should keep us informed of any pertinent changes. Also a reminder all Members must accompany all persons under the age of 21 ( family and guest)

NOTE: If you know of a Polo Point person wanting to become a clubhouse member they must do so before January 1st. If someone moves into Polo Point during the year they may join by paying a pro-rated membership fee.

Pool Area (Pool, Sauna, and Whirlpool)

Pool Area (capacity = 70)

  • Wisconsin Law states children under 14 years of age should never be left unattended in the pool area.
  • There is no lifeguard on duty, swim at your own risk.
  • No diving.
  • Do not enter the pool area if you have a communicable disease or an open cut.
  • No food or gum in pool area.
  • No wet clothes or swimwear is permitted beyond the pool area.
  • Use of lockers is on a first come, first served basis for daily use only.
  • No ‘hard’ balls or toys allowed in pool area (examples: regular footballs, basketballs, soccer balls,etc.). It is recommended that you only use pool toys provided by the Clubhouse located in the storagebox. Feel free to use them and return when done.
  • Shower before entering the pool, and after use of toilet facilities.
  • Large coolers and glass containers are not allowed at any time in the pool/sauna area.
  • Appropriate swim diapers (specifically made for aquatic settings) are allowed for children who are nottoilet-trained. Swim diapers made for the aquatic environment are proven to be extremely safe and highly effective in preventing contamination. UW Health Aquatic Center recommends the swim diaper by Huggies called “Little Swimmers”, or reusable swim diapers purchasable on the internet or swim stores.
  • The pool area may not be reserved, however, members can invite up to 12 guests at one time.
  • Polo Point is not responsible for lost or stolen items. There is a Lost and Found box located outsidethe locker rooms.

Sauna Area (capacity = 6)

  • Children under 14 years of age are NOT permitted to use the sauna at any time
  • Do not pour pool water on the sauna rocks --- the chemicals may damage the heater unit.
  • For safety reasons, it is recommended that no person should spend more than 10-15 minutes in thesauna.
  • No food or drinks (no glass – only plastic containers) are allowed in the sauna.

Whirlpool Area (capacity = 6)

  • Wisconsin law states that minors under the age of 6 are not permitted in the whirlpool, and supervision is required for children under the age of 14.
Grand Room/Kitchen/Patio

Grand Room/Kitchen/Patio (capacity = 120)

  • The Grand Room may be reserved for private parties. If interested in reserving the Grand Room, call 920-497-0807. See Grand Room reservation process.
  • When visiting the Clubhouse during these parties, be respectful and stay away from this area.
  • There is noise ordinance from 10pm-6am. Please do not play loud music outside during this time.
  • Only certified service animals are allowed in the clubhouse.
  • Only medical devices are allowed in the Clubhouse.
  • No firearms will be allowed in the clubhouse at any time.
  • Illegal and non-prescription drugs are not allowed anywhere in the clubhouse.
  • The use of tobacco products or e-cigarettes are not allowed anywhere in the clubhouse. If your guestsdo smoke (outside), cigarettes must be properly disposed of in the cigarette receptacles provided.
  • Members are responsible for any damages to the Clubhouse caused by them, their family, non-members or guests. If something is damaged, please call Clubhouse number 920-497-0807.
  • When not in use, umbrellas on the patios must be left in the “down” position.
  • Turn off all lights, fans, television and any other electronic equipment when you are finished.

How to reserve the Clubhouse Great Room/Kitchen/Patio

  • Look up the date on the website and see if your desired date is available. Reservations are accepted on a first-come-first-serve basis and confirmed when deposit is received.
  • If you are not familiar with our facility, you can call 920-497-0807, to get a walk through and answer any of your questions.
  • Print out the Grand Room Reservation Form (or pick one up at the Clubhouse), complete, attach deposit check, and mail or drop off at the Polo Point Clubhouse, 850 De Soto Circle, Oneida, WI 54155
  • You will receive a confirmation email after receipt.
  • Your deposit will be refunded within 10 days after your event, for the full amount, less any fees ordamages to the clubhouse that result in repair costs. If the repairs exceed the deposit amount, you will be responsible for the total costs.

How to reserve the Conference Room

Located on the side table in the Conference Room there is a pocket calendar. Anyone interested in reserving this room can write their name in the pocket calendar on the chosen date.

Grand Room Rental Form

Grand Room Rental Sign Off Sheet

Exercise Room
  • In order to use the equipment children must be at least 14 years of age.
  • Please wipe off exercise euqipment after each use.
Clubhouse Violation Consequences

Inappropriate behavior or language is that deemed to be in conflict with the welfare and safety of members is strictly prohibited and could result in loss of membership and privileges. Such behaviors include but are not limited to cursing, abusive language, fighting, theft, or behavior that results in the destruction or damage to property and any other verbal or physical conduct of a sexual or abusive nature.

To promote safety and comfort, there are 24 hour surveillance video cameras. When the Clubhouse is left in a mess and/or damage is noticed, staff will review the video cameras, and check the keycard database and identify who was responsible. Once we identify who was responsible for the violation(s), a letter will be sent to the keycard owner with an explanation and a fine. If during one visit there are multiple violations, there could be multiple fines.

Please note that serious violations of theft or damage to property and not reported to the Polo Point Condo Association, could result in higher fines. The Condo Association Board reserves the right to raise the level of penalty for excessive abuse of clubhouse rules, including permanent de-activation of clubhouse access. If something was damaged and it was an accident it is in your best interest to call the helpline number and let us know. You may still be responsible for the repair, but not the fine. Also, if you find something damaged, let us know, so we can get it repaired as soon as possible.

Any and all damages to the clubhouse resulting in repair costs will be charged to the member. Payment for any fines and damages must be paid within 30 days of notification to the member or the clubhouse access privileges may be revoked. Failure to pay could result in legal action.

The violation schedule is as follows:

First violation = Written Warning
Second violation = $25.00 fine
Third & subsequent violation = $50.00 fine

To dispute an offense:

Please send a written letter to Polo Point Condo Owners Association (PPCOA) with your name, address, contact information (phone/email), date of the offense and description of what happened.

The Condo Board will place this on the Agenda of the next meeting and you will have a chance to explain your side of what happened. The Board will make a motion to accept or decline your appeal.

Clubhouse Late Dues Consequences

This document identifies the process to be followed when a Clubhouse Member fails to make timely payments. Included are any monies owed to PPCOA (i.e. dues, assessments, or fines).

Payments are due on the 1st of every month. After the 10th of the month, the payment is late.

On the 11th, a courtesy reminder call/email will be made. If not paid by the 15th, a late letter will be mailed and the first month fine will be assessed. If still not paid by the 10th of the next month, a late letter and the second month fine will be assessed, etc. After 90 days a lien will be placed on the property, a monthly fine will be assessed, and interest will be charged every month until paid in full. A lien can be filed at any time.

In addition to the filing of liens the Association may bring collection actions in court against any owner who has not paid their dues, fees, fines, or interest.

If the owner/member is in a financial hardship situation, we encourage them to contact a Board Member and request temporary payment options. It is best to work these things out before late fines are assessed.

The fine schedule is as follows:

1st month late fine = $25.00

2nd month late fine = $50.00

3rd month late fine = $75.00

If still not paid, a lien will be placed on the property and a $75 monthly fine assessed, plus 1% per month interest will be charged until all dues, fines, and interest are paid.

See example below:

January 1        January payment is due

January 10     grace period and courtesy call

January 15     late letter, and $25 fine assessed

February 1     February payment is due

February 10  grace period

February 15  late letter, and $50 fine assessed

March 1         March payment is due

March 10      grace period

March 11       late letter with lien notice, and $75 fine assessed

March 31      if not paid --- we will lien the property

April 1          $75 monthly fine plus 1% per month interest will be charged until all dues, fees, fines, and interest are paid.

Definitions

Definitions

Polo Point Community is defined as the PPHOA, PPCOA, PPRHA, and Estate Lots.

  • A member is defined as an owner in Polo Point Community that pays Clubhouse dues.
  • A non-member is defined as an owner in Polo Point Community that is NOT a Clubhouse member.
  • A renter is defined as a non-owner living in Polo Point community that has a signed lease or agreement paying rent to the owner.
  • A guest is defined as someone invited by a clubhouse member that does not live at Polo Point.

 

Who can participate in Clubhouse Activities?

  • All members of the Clubhouse, and family members living with them can participate in all organized/non-organized activities.
  • Members can bring up to 12 guests in the pool area and also the Grand Room, if not reserved.
  • A single member may bring one guest at no charge (this does not include non-members).
  • A member can bring an additional two (2) guests to any Activity Committee event. They will be required to pay the $15/person/event.
  • Non-members can attend Clubhouse activities after paying a fee of $15/person/event. Unless otherwise stated.
  • You must be a member in good standing to use the Clubhouse. This means that your dues are paid to date.
Community Newsletter

Community Newsletter

A newsletter is sent out at least quarterly.  It includes all upcoming events, and items of interest within the community.  We are always looking for things to put in the newsletter to keep our members informed.  You are welcome to join the Activity committee to help coordinate these events or just sit back, relax, and enjoy the

company.  If you have something that you want included in the Newsletter, please call   920-497-0807 and leave a message on the Clubhouse answering machine or send email to polopointcondo@gmail.com.